MINUTES OF MANAGEMENT COMMITTEE MEETING
THURSDAY 14th MARCH 2024
PRESENT:
Name Post
C Harding Chairman
G Smyth Vice Chairman
J Harding Secretary
S Hindle Club Captain
S Bounds Treasurer
L Bounds Membership Secretary
P Goble Competition Secretary
S Roberts Press Officer
Before the Meeting commenced the Committee stood for a minute´s silence in memory of our former member Dave Roberts who had passed away.
1. Apologies
Apologies received from J Hunt and C Bedford
2. Minutes of the last Meeting
The Minutes were agreed and signed as a true record.
3. Outstanding Actions
There were no outstanding actions
4. Chairman´s Report
The Chairman advised the Committee that Stuart Swallow would be joining the Committee at 11.30 with regards to organising a Club Pool Tournament, with all of the funds raised going to the Club.
He reported that the Fun Day, despite the weather was a success and raised €110 for Club funds and on the day some of the visitors requested membership forms, so hopefully we may get a few new members.
The Fun Day Cup was won by Chris Merry. The Chairman wanted to thank all members who came along and participated, also a big thank you to Howie who organised the event and to Sue and Joan who manned the control desk.
He advised the Committee that he had received the sponsorship from La Piedra and The Reiki Room in the form of vouchers and from Santara Resort as a monetary donation.
The Chairman confirmed that we were awaiting a further meeting with the Owner before he was able to give the latest position regarding the purchase of a new carpet.
He expressed his concern to the Committee as to whether we would have enough bowlers to play in the match against Indalo when they visit in May. He understood that at least nine of our bowling members were away the same weekend, therefore he was waiting for the Match Secretary to return to seek clarification on the number of bowlers we would require. It was possible that we may have to cancel the visit.
Members expressed their disappointment that we may have to cancel.
He confirmed that all of the notices were on the board regarding Committee Elections and the EGM/AGM Meetings.
5. Secretary´s Report/Correspondence
The Secretary confirmed that the following notices were on the board:-
Emerald Isle Open is now Les McCracken Competition
El Cid Open
Revised LLB Calendar
The Secretary confirmed that an email had been sent to the LLB Secretary cancelling the Monte Mar Open in September. Both the LLB Agenda and LLB Proposals had been forwarded to the Chairman.
The Secretary queried whether the 2 Wood Trips Competition should go back on the board and the Captain replied that as we only had five members interested than answer was no.
The Secretary advised the Committee that she had left a copy of Committee Members duties in the office, in case anyone was interested in standing for Office.
She confirmed that the Membership Secretary had put the timetable for the EGM/AGM on the notice board.
6. Club Captain´s Report
The Captain reported that the extension to the Honours Board was now completed.
He then confirmed that he was in discussions with the Match Secretary, Competition Secretary and Chairman as to which competitions should be added to the Honours Board. These discussions were ongoing and would be completed by the next meeting.
The Competition Secretary suggested that the spacing on the Honours Board be reduced from 21cm to 20cm to give another year on the board. It was agreed that this would be looked at by the Captain and Competition Secretary.
The Captain confirmed that the Champion of Champions would be held at Quesada from the 7th till 11th April.
He reported that there had been no vote at the LLB Meeting to change the dates of the Valencian Championship for this year.
Although we voted against, the meeting voted to accept Bonalba into the Summer League, third division.
The Captain also advised that it was likely that Javea Green would be gone during the course of this year.
We will not be entering a team into the Two Wood Trips League as we only had five members interested in playing and in line with our recent practice, we would not be entering the VCL
He also advised the Committee that the LLB fees are likely to increase this year. The Captain said that the Owner of Country Bowls had put in a written suggestion to the LLB that all LLB members pay €2 per week into a carpet fund which would enable the LLB to purchase carpets for individual Clubs as and when required. Clearly, this was something for a lot more discussion, but it was difficult to see how it could operate successfully.
7. Treasurer´s Report
The Treasurer confirmed that the Race Afternoon at the Alonai had been both a success and enjoyable and raised additional funds for the Club.
The Treasurer raised the question as to where she would put the towels in the annual accounts as if we were selling them, they would need to go into a different category to if they were presented to visiting Clubs.
The Vice Chairman raised the question that at events such as the presentation day, in future non members should pay the full price for any buffet. He felt this may well encourage non members to become social members.
The Treasurer commented that in the past non members had always paid.
The Vice Chairman also expressed his concern at the disruption there was during the course of the presentations. The Chairman indicated that he shared this concern and it was something the Committee would look at after the AGM.
The Chairman asked the Treasurer to indicate in the Annual Accounts, that the carpet fund stood at €33,000. The Treasurer agreed to do this.
The Competition Secretary raised his concerns with regard to giving the towels to touring teams, as in his view they were simply too expensive to give away. The Treasurer pointed out that touring teams brought in a lot of money for the Club.
The Competition Secretary asked what we were going to do when the towels had all gone. The Treasurer said we could give Club badges. It was agreed to look at this again at the next meeting, but we would not give the next touring team towels if we had enough badges.
The Vice Chairman asked if the Treasurer could provide a summary of green fees at each Committee Meeting. The Treasurer said this was not a problem to do.
The accounts were then agreed with thanks.
8. Membership Secretary´s Report
The Membership Secretary confirmed that we had one new social member since the last meeting bringing our total membership to 107 and our total income for the year to €11,605.
The Membership Secretary asked if there was any update on the possible teams coming from Norwich and Scotland and the answer was not at this stage, but we may know more when the Match Secretary returns from the U.K.
He then advised the Committee that he had received an email from someone who was visiting Gran Alacant on 1st – 8th October who wished to hire the rink for a time during this period. The Membership Secretary advised him that he could be accommodated on roll-up days.
9. Match Secretary´s Report
No report available
10. Competition Secretary´s Report
The Competition Secretary confirmed that he would revert back to the previous system regarding the team order on the Honours Board, with the Skip being the last name.
The Champion of Champions was on the notice board and we have a good number of entrants from the Club
The Competition Secretary thanked John and Diane for the covers for the base of wine glasses that were presented to winners.
The Honours Board would be updated after the Champion of Champions.
The Company that the towels were purchased from have been asked for a price for the purchase of Club Banners for visiting teams.
The Competition Secretary confirmed that he would be standing down at the AGM.
The Chairman thanked the Competition Secretary for his work on behalf of the members during his period of office.
11. Social Sub Committee Report
The Mother´s Day lunch at La Cova went very well, despite the problems we had with them quoting the wrong price for the lunch. Very kindly the Club Committee stepped in and paid the money owing. Very many thanks to them for this.
We have another trip arranged for 30th April to The Archena Spa Baths in Murcia.
Another trip booked is to Cordoba to see the Patio Gardens. This will take place in May for four days.
Julia Hamilton
Gina Hindle
Rita Towle
Marilyn March
12. Press Officer´s Report
The Press Officer said she had received a request from Lou of the GA Advertiser regarding volunteers for beach cleaning. She agreed to put it on the Friends of Monte Mar page as we have a lot of help from Lou.
13. Any Other Business
The Vice Chairman confirmed that he would be standing again, but would like more knowledge of what would be required of him if he had to stand in as Chairman. The Chairman confirmed that he would discuss this with him after the AGM.
The Vice Chairman then asked for the Captain to update the situation regarding making sure phones were switched off whilst bowling in matches. The Captain advised that other than Emergencies, phones should be turned off.
The Vice Chairman felt that the Committee should have a look at the best rinks for both players and spectators be used for the finals in Club Championships. After some discussion it was agreed that the Committee would look at this at the meeting following the AGM and this would be an item on the Committee Agenda.
Date of next Meeting Thursday 18th April at 10.00am.
There being no further business the meeting closed at 12.10.